Issue of Duplicate Passports Application for a duplicate passport is normally not accepted by mail except with prior approval of the Consular Officer. Application must be submitted with the following documents: 1. “Application form” one copy; 2. Copy of Police report or complaint number with date; 3. Six identical photographs (facial features against light background); 4. Six copies of personal verification form in “Prescribed proforma” 5. FEE (see fee schedule) ; 6. In case of student, Letter of verification from school/college is required. 7. “Affidavit” (elaborated in Annexure) 8. Photo copy of the previous (lost) passport; 9. Photo copy of Driver's License, Employer's letter (as applicable); 10. Photo copy of Green Card/Employment Authorization card (as applicable); 11. Photo copy of House Lease Deed/ Bank Certificate / Insurance Policy or Utility Bills as a proof of residence in USA and 12. An application on a plain paper detailing the circumstances in which the passport was lost. Note: i) It is important to furnish full, accurate and truthful information in the form. ii) Misrepresentation of facts may entail denial of passport facilities. iii) Applications received with incomplete details will remain unprocessed. iv) Duplicate passport may not be issued for the second loss/damage of passport. v) Habitual loss of passports will be subject to enquiry and applicant may even be debarred from grant of passport. vi) It normally takes three months to complete the process for issue of duplicate passports. Applicants are, therefore, requested to refrain from making written/email/telephone inquiries during this period. In case a passport is required for urgent private or business travel, the special requirement must be explained in writing to the Consular Officer. The applicants are requested to visit FAQ Section on our Website for any Visa and Passport related clarification. For any further clarification please write to us at e-mail address: vccons@indconjoburg.co.za . Phone calls to the Consulate may be avoided as the Consulate has difficulty in answering the spate of phone calls received everyday.